Employees can submit leave applications through their own ESS (Employee Self-Service) accounts once User Access is set up and E-Leave access is enabled in User Maintenance.  There are two ways to enable this, depending on whether the employee’s login email has already been set up. Method 1: Employee email is already set up in User Access Steps to Enable Leave Application via ESS: 1. Ensure the employee’s login email has been invited.  2. Go to Core > User Maintenance. 3. Locate the employee and click the pencil icon to edit.  4. Tick Has E-Leave to enable leave application access. You may also update the employee’s email, name, or user role if required. 5. Click Save. Method 2: Employee email has not been set up previously Steps to Enable Leave Application via ESS: 1. Go to Core > User Maintenance.  2. Click Invite User. 3. Enter the required user details and tick Has E-Leave.  4. Click Save. Note: The login email under Core > Employee > Employee Maintenance > User Access will be updated automatically if the employee record is selected. For more detailed instructions, refer to: User Access – Set up and manage employees’ login emails. User Maintenance – Invite and manage users. Written by: Teah Rui Harn (20251231) Reviewed by: Tek Ee Lin (20260112)

You can run regular or adhoc payroll at Payroll > Payroll Process.  For regular payroll,  Create Payroll Profile (i.e. payroll schedule) at Payroll > Setting > Payroll Profile, refer Create a new Payroll Profile. Create payroll items such as Additions, Deduction and Overtime items in advance (optional), refer Create Pre-Planned Item. Run payroll using Payroll Profile method (predefined schedule), refer Payroll Run with Predefined Schedule.  For adhoc payroll, you may create payroll items in advance and run payroll using Adhoc Payroll Pre-Planned mode or run payroll using Adhoc Payroll On Demand mode to create payroll items from scratch, refer Payroll Run with Adhoc Payroll (Pre-Planned and On Demand).  Written by: Teah Rui Harn (20251231) Reviewed by: Tek Ee Lin (20260108)

Government tax forms can be generated automatically using employee and payroll data stored in AutoCount HRMS at IRAS Submission.  Steps to Generate a Government Tax Form: Go to Payroll > IRAS Submission. Select the year of submission under IRAS Submission. Choose the required tax form template from the list. Preview the auto-filled details and make any necessary updates. For detailed guidance on each tax form and submission requirements, refer to IRAS Submission.  Written by: Teah Rui Harn (20260102) Reviewed by: Tek Ee Lin (20260108)

You can view the payroll history for a specific month at Payroll Process > Month History immediately after a payroll run.  Steps to View Payroll History: Go to Payroll > Payroll Process.  Click on the Payroll Month field and select the month and year you want to view or process.  Select Month History. Refer to Month Overview to view full instructions and other month overview features including Payroll Overview and Electronic Files.  Written by: Teah Rui Harn (20251231) Reviewed by: Tek Ee Lin (20260108)

You can submit employees’ CPF contributions directly to the CPF Board through the Electronic Files feature in the Payroll module after completing a payroll run.  Steps to Submit employees’ CPF Contributions: Ensure the payroll has been successfully processed. Go to Payroll > Payroll Process.  Select Electronic Files. Tick the processed payroll(s) you wish to submit. Click Submit. In the CPF Submission Selection panel: Confirm CPF Submission No. Select Payment Mode Choose Deduction Date. Click Submit. A login window will appear. Sign in using your Corppass (Singpass) account to complete the submission to the CPF Board. Written by: Teah Rui Harn (20251230) Reviewed by: Tek Ee Lin (20260108)

You can send payslips to employees after completing a payroll run from the Payroll Process details page or via Docs >Reports. Method 1: Send Payslips to Employees via Payroll Process: Use this method to release payslips immediately after each payroll run. If both Payroll Profile and Adhoc Payroll are processed, payslips must be sent separately from each payroll process page. Payslips can only be sent once. The action cannot be reversed after release. If you are sending payslips immediately after processing payroll, stay on the Payroll Process Details page and continue from Step 4.  If releasing at a later time, follow from Step 1.  Go to Payroll > Payroll Process.  Click the Payroll Month, select the required month and year, and open Month History.  Click the pencil icon next to the payroll run to open the Payroll Process Details page.  Click Payslip, choose one or more delivery methods (Email, Notification, or Both), then click Send.  Click Yes to confirm the payslip release. For more detailed guidance, refer to Send or Release Payslips. Method 2: Send Payslips to Employees via Docs: Use this method to send a single consolidated payslip per employee. The generated payslip includes all payroll runs (Payroll Profile and Adhoc Payroll) within the selected period.  Go to Docs > Report. Select the required Payslip template (e.g. Pay Slip A or Pay Slip B). Select the Year Period using the calendar icon. Click Apply to generate the payslip report. Apply filters if applicable. Click Tools, then select Send Email. Tick the employees required to send payslip. Click Send Email, then click Yes to confirm. For more detailed guidance, refer to Send Payslips to Employee(s). Written by: Teah Rui Harn (20251231) Reviewed by: Tek Ee Lin (20260108)

After finalising a payroll run and confirming that all payroll items are accurate, you can lock an employee’s payroll to prevent further changes at the Payroll Process details page.  Click the lock icon next to the employee’s payroll to lock it. Once locked, the lock icon will change from blue to grey, indicating that the payroll is no longer editable.  To lock the previously run payroll: Go to Payroll > Payroll Process.  Click Payroll Month, select the required month and year, then open Month History. Click the pencil icon next to the relevant payroll run to open the Payroll Process Details page. Click the lock icon next to the employee’s payroll. Written by: Teah Rui Harn (20251231) Reviewed by: Tek Ee Lin (20260108)

After a payroll run has been created, you can still include additional employees in the payroll through the Payroll Process details page. Steps to Add an Employee into the Payroll Process after Payroll Run: If you are adding employees immediately after running payroll, remain on the Payroll Process Details page and proceed from Step 4.  If you are adding employees at a later time, follow the steps below from Step 1. Go to Payroll > Payroll Process.  Click Payroll Month, select the relevant month and year, then open Month History. Click the pencil icon next to the payroll run to open the Payroll Process Details page. Click Add Employee.  Select the employee(s) you want to include, then click Add Employee. Click Add to confirm. Refer to Add and Remove Employee(s) for full instructions on managing employees in a payroll run, including removing employees after payroll processing.  Written by: Teah Rui Harn (20251231) Reviewed by: Tek Ee Lin (20260108)

You can reset additional payroll items that were added after a payroll run when using the Payroll Profile method by clicking on Reset located at the three-dot icon next to an employee.  Please note that additions and deductions that are pre-planned and generated via Time Attendance (TA) Import cannot be reset.  To reset a previously run payroll, Go to Payroll > Payroll Process.  Click Payroll Month, select the relevant month and year, then open Month History. Click the pencil icon next to the payroll run to open the Payroll Process Details page. Click the three-dot icon next to the employee whose payroll you want to reset. Select Reset to remove the additional payroll items added after the payroll run. Click Reset again to confirm. Written by: Teah Rui Harn (20251230) Reviewed by: Tek Ee Lin (20260108)

Recalculate and Reset are functions available during the payroll process, but they serve different purposes and are applicable in different scenarios. Recalculate – To update payroll amounts after making changes. Available for both Payroll Profile and Adhoc Payroll. Used after you add or modify payroll items (such as additions or deductions) after processing payroll. Updates the payroll totals and recalculates the Net Pay based on the latest changes. Reset –To undo post-payroll changes and revert to the original payroll results. Available only for Payroll Profile. Used to remove all additional payroll items that were added after the payroll was processed. Restores the employee’s payroll details and Net Pay to the original values. Written by: Teah Rui Harn (20251231) Reviewed by: Tek Ee Lin (20260108)