After completing payroll processing, employers can generate and send employees’ payslips via Docs > Report. 

This method is different from sending payslips directly from the Payroll Process Details page.

1. Send Payslips via Payroll Process

• If both Payroll Profile and Adhoc Payroll are processed, payslips must be sent separately from each payroll process page.
• Best suited for releasing payslips immediately after each payroll run. (Refer to Send or Release Payslips)

2. Send Payslips via Report

• Payslips are finalised and consolidated into a single payslip per employee, which includes all payroll runs (Payroll Profile and Adhoc Payroll) within the selected period.
• Best used when you want to send a final, combined payslip.

Steps to Send Payslips to Employees via Reports:

1. Go to Docs > Report.

2. Select the required Payslip template (e.g. Pay Slip A or Pay Slip B).

3. Select the Year Period using the calendar icon.

4. Click Apply to generate the payslip report.

5. Click Advanced Filters to further refine results, then click Apply (Optional): 

1. Filters: Filter by Process Type, Department, Employee, Branch and/or Project.
   
   
   
2. Report Options: Sort by Employee Name or Code and enter a note if required.
   
   

6. Click Tools, then select Send Email.

7. In the Send Email panel: 

1. Customised Report Template – Select a template if you have uploaded one via Report Management. This option appears only when customised templates are available. 
2. Employees – Tick the employees to receive payslips.
3. Remark – Enter an optional remark to be included in the email (Optional).

Note:

• Click the file name to preview the generated payslip.
• Click the employee’s email address to edit the recipient email if needed. The email is based on the employee’s Personal Info personal email record. (Refer Personal Info)

8. Click Send Email, then click Yes to confirm.

9. The payslips are successfully sent to the employee(s).

Steps to Batch Download Generated Payslips:

1. Click Tools, then select Batch Download.

2. The payslips will be saved to your device’s local folder.

Written by: Teah Rui Harn (20260116)

Reviewed by: Tek Ee Lin (20260120)