Employers are required to maintain their company’s details under Company Info in the Company Profile section. There are four main parts of information to maintain: Basic Detail Address Officer in Charge / Contact Person Others It is recommended that employers keep this information up to date, as certain details may affect reports and levy calculations. Steps to Maintain Company Info:  Go to Core > Company. From here, you can update the necessary information under the Company Info section. Basic Detail This section includes key company information such as Company Name, RegistrationNo, Sector, Nature of Business, and contact details. To edit, click the pencil icon, update the relevant information, and click Save when done. Field Details: > Company Name: The official registered name of the company. > Registration No.: The company's registration number . > Sector: The business sector, which affects foreign worker levy calculations. > Nature of Business: The company's main business activity. > Phone & Fax: Company phone and fax numbers. (Optional) > Email Address: Company's primary contact email. (Optional) Address This section is primarily for record-keeping purposes and does not affect payroll or report generation. Click the pencil icon to edit the company address, then click Save to confirm changes. Officer in Charge / Contact Person Although this field is not mandatory, it is recommended to maintain as the details appear in certain government reports (e.g. IR8A). Click the pencil icon to edit the details and Save once updated. Others This section allows you to record additional company information such as: > Establishment > Company Type > Website These fields are optional. To update, click the pencil icon, enter the details, and click Save. Written by: Giam Wai Kit (20251111) Modified by: Teah Rui Harn (20251201) Reviewed by: Tek Ee Lin (20251201)

Maintaining Company Pay Details is just as important as maintaining the company’s general information. There are two key areas to maintain under Company Pay Details: Statutory Information – Company’s IRAS Tax No. and CPF No. Bank Accounts – Company’s bank account(s) used for payments Both sections are essential for processing salary payments and statutory contributions. Steps to Maintain Company Pay Details: Go to Core > Company. Select Pay Details. In this page, you can maintain the company’s Statutory Information (IRAS Tax No. & CPF No.) and Bank Accounts. To update the company’s Statutory Information, click the pencil icon to edit. Enter or update the IRAS Tax No. and CPF No., then click Save. To add a new bank account, click New Bank. Fill in the required information: > Bank Name > Account No. > Bank Branch Code – (Obtainable from the bank) > Organisation ID – (Optional) > Main Account – Tick this option if the account is the primary one used for salary or statutory payments. Click Save once completed. To edit an existing bank account, click the pencil icon, make the necessary changes, and click Save. Written by: Giam Wai Kit (20251112) Modified by: Teah Rui Harn (20251201) Reviewed by: Tek Ee Lin (20251201)

The Leave Unit determines how employees apply for leave—whether in full days, half days, or by the hour—based on the company’s leave policy. Configuring the correct leave unit ensures accurate leave application and balance calculations. Steps to Update Leave Unit: Go to Core > Company. Under Company Profile, select Leave Unit. Click the pencil icon to edit. Choose your preferred Leave Unit type. There are three types of leave units available: > Full Day – Employees can only apply for leave in full days. Hourly or half-day leave applications are not allowed. > Half Day – Employees can apply for full-day or half-day leave, but not hourly leave. > Hourly – Employees can apply for leave on an hourly basis. Click Save to apply the changes. Written by: Giam Wai Kit (20251112) Modified by: Teah Rui Harn (20251201) Reviewed by: Tek Ee Lin (20251202)

This feature allows employers to distribute important documents—such as the Employee Handbook, company policies, memos, or announcements—to all employees directly through HRMS. Shared documents will be accessible to employees in ESS (Employee Self-Service) under Documents > Company. Steps to Share Documents:  Go to Core > Company from the main menu. Under Company Profile, click Share Document. Drag and drop the document or attachment into the upload field, or click Browse Files to manually select the file you wish to upload. Select the file and click Open to add it to the upload list. Once the file appears, click the Upload icon to upload it. The document will now be uploaded and appear under ESS > Documents > Company. Employees can preview and download the shared documents using either method below: Web/Desktop: Go to Home > Documents > Company App (coming soon) Written by: Giam Wai Kit (20251017) Modified by: Teah Rui Harn (20251201) Reviewed by: Tek Ee Lin (20251201)

HRMS supports seamless integration with AutoCount Accounting, allowing payroll figures to be posted directly into the accounting system after each monthly payroll run. This eliminates manual data entry and reduces errors. To enable the integration, an API Key must be generated in HRMS and then configured within AutoCount Accounting. Steps to Generate an API Key:  Go to Core > Company. Under Company Profile, click Acct Integration. Click the Refresh icon to generate the API Key. Once the key is generated, click the Clipboard icon to copy it, then paste it into AutoCount Accounting for posting purposes. Written by: Giam Wai Kit (20251112) Modified by: Teah Rui Harn (20251201) Reviewed by: Tek Ee Lin (20251201)