Maintaining accurate Family & Emergency information ensures proper record-keeping for dependants, spouse details, and emergency contacts. This information may also support certain HR processes such as benefits administration and employee communication.

Steps to Maintain Employees’ Family & Emergency Info:

1. Go to Core > Employee.

2. Locate the employee whose information you wish to update.

3. Click the pencil icon beside the employee’s name to open their Employee Profile.

The Family & Emergency section includes:

• Spouse
• Child Info
• Emergency Contact

A) Spouse

1. Go to the Spouse section and click the pencil icon to edit.

2. Update the relevant fields.

• Fields marked with a red asterisk (*) are mandatory and cannot be left blank.

3. Click Save to confirm your changes.

B) Child Info

1. Go to the Child Info section and click New Child to add a record.

2. Enter the required child-related information.

• Fields with a red asterisk (*) are mandatory.

3. Click Save to apply the changes.

Update an Existing Child Record

• Go to the child entry you want to update and click the pencil icon.
• Update the necessary details and click Save.

Delete a Child Record

• Locate the child entry you want to remove.
• Click the bin icon to delete it.

C) Emergency Contact

1. Go to the Emergency Contact section.

2. Click New Emergency Contact to add a new contact.

3. Complete the following fields:

• Name – Emergency contact’s full name
• Contact Number – Emergency contact’s phone number
• Relationship – Relationship between the employee and the emergency contact

4. Click Save to store the information.

Update an Existing Emergency Contact

• Go to the emergency contact entry you want to update and click the pencil icon.
• Modify the details and click Save.

Delete an Emergency Contact

• Locate the emergency contact entry you want to delete.
• Click the bin icon to remove it.

Prepared by: Giam Wai Kit (20251114)

Reviewed by: Tek Ee Lin (20251119)