The Payroll Process helps companies calculate, manage, and distribute employee compensation—including wages, salaries, bonuses, and deductions—while ensuring compliance with statutory requirements such as tax regulations, Self-Help Group (SHG) Funds, Skills Development Levy (SDL), and Central Provident Fund (CPF) obligations. HRMS provides two types of payroll runs: 1. Payroll Profile – Follows a regular, predefined payroll schedule. 2. Adhoc Payroll – Used for irregular payroll runs without salary calculation, via either of the 2 methods: Pre-Planned – Payroll items are defined in advance. On Demand – Payroll items can be customised from scratch. This guide covers how to process payroll using a predefined payroll schedule (Payroll Profile). Steps to Run Payroll with Payroll Profile: 1. Go to Payroll > Payroll Process.  2. Click on the Payroll Month and choose the month and year of payroll you want to process. You may create Addition, Deduction, and Overtime items in advance (See Create Pre-Planned Item) or add items after processing payroll (See Add Payroll Details).  3. Under Run Payroll, select Payroll Profile and complete the following fields: Payroll Profile – Choose the payroll period (e.g., Month End) and confirm the date range shown on the right.  Description – Enter a relevant description for the payroll run. Click Run Payroll to proceed. 4. Filter employees as needed (e.g., by Department). 5. Select the employees to include in this payroll run, then click Process. 6. Payroll will be created successfully.  7. Review any pre-created items by clicking the > icon next to each employee. 8. You can add additional items if needed. To remove added items, click the three-dot icon next to the employee, select Reset, and click Reset again to confirm. Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251205)

The Adhoc Payroll feature is used for irregular payroll runs that do not follow the regular salary cycle. It allows employers to process payroll items—such as additions and overtime—that fall outside the standard payroll schedule. The Adhoc Payroll run consists of two modes: Pre-Planned – Payroll items are defined in advance. On Demand – Payroll items can be customised from scratch. Steps to Run Payroll with Adhoc Payroll Pre-Planned: 1. Go to Payroll > Payroll Process.  2. Click on the Payroll Month and choose the month and year of payroll you want to process. 3. Create the required Pre-Planned Items beforehand. (See: Create Pre-Planned Item) 4. Under Run Payroll, select Adhoc Payroll, choose Pre-Planned, enter the Description, then click Run Payroll.  5. Select the Pre-Planned items and respective employees to include in this payroll run, then click Process.  Steps to Run Payroll with Adhoc Payroll On Demand: 1. Under Run Payroll, select Adhoc Payroll, choose On Demand, enter the Description, and click Run Payroll to proceed.  2. Filter employees as needed (e.g., by Department).  3. Select the employees to include in this payroll run, then click Process. 4. After proceeding, you may add payroll items using the Bulk Add Item feature (See Bulk Add Item ) or by adding details individually (See Add Payroll Details). Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251205)

You are able to add or remove employee(s) after a payroll run has been created. Steps to Add an Employee to the Payroll Run: 1. Ensure that you are in the Payroll details page. 2. Click Add Employee.  3. Select the employee you want to include and click Add Employee. 4. Click Add to confirm. Steps to Remove an Employee from the Payroll Run: 1. Locate the employee you wish to remove, click the three-dot icon, and select Delete Employee. 2. Click Yes to confirm deletion. Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251204)

You are able to add payroll items after a payroll run has been created, whether you are using Payroll Profile or Adhoc Payroll. Steps to Add a Payroll Detail: 1. Ensure that you are on the Payroll Process details page. 2. Click Expand All or click the > icon next to the employee’s name to reveal payroll item options.  3. Click the Add (+) icon to insert a new payroll item. 4. Complete the following fields: Item Type – Select the item type (e.g., Fixed Bonus, Transport Allowance). Description – Enter a clear description that will appear on the payslip. Amount – Enter the amount. For allowances or overtime with automated calculations, enter the Value; the system will compute the amount automatically.  5. Click the Tick icon to confirm the entry. Tip: Click on the i icon to view the formula used for automated entries. 6. After adding all required payroll items, click Recalculate All. 7. Click Recalculate to update totals. 8. Review the recalculated amounts to ensure accuracy. Tip 1: Click the Lock icon to prevent further edits once payroll details are finalised. Tip 2: If a payroll modification has not been recalculated, a yellow warning icon will appear. Click the Pencil Icon, then click Recalculate All to update the payroll.   Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251205)

The Bulk Add Item feature is available in Adhoc Payroll (Pre-Planned and On Demand). Employers can apply Addition and Overtime items to multiple employees at once. This provides a faster and more efficient alternative to adding items individually for each employee. Steps to Add a Payroll Detail to All Employees: 1. Ensure that you are in the Adhoc Payroll details page. 2. Select Bulk Add Item. 3. Choose the payroll item and enter the required details: Description – Enter a relevant description for the payroll run. Amount – Enter the amount. For items with Formula amount types, enter the Input Value and the system will calculate the final amount automatically.  Bulk Add Item panel for items with Formula Amount Type: Bulk Add Item panel for items with Fixed or Variable Amount Type:   4. Click Apply To Employee(s). Review the amount added and adjust if required. After verifying the amounts, click Add. 5. Click Confirm to add items. 6. To view added items, click the > icon next to an employee to expand. Note: To add additional items to individual employees, refer "Add Payroll Details". Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251208)

HRMS allows employers to create payroll items in advance to streamline the payroll process. For Payroll process via Payroll Profile, creating pre-planned Addition, Overtime and Deduction items is optional. For Adhoc Payroll Pre-Planned, pre-planned Addition and Overtime items must be created before running payroll. Steps to Create Payroll Items in advance: 1. Go to Payroll > Payroll Process. 2. Click on the Payroll Month field and select the month and year you want to process. 3. Select Create Pre-Planned Item. 4. Filter payroll profile or use the search bar to find the employees you want to add payroll items for. Click Expand All or click the > icon next to the employee’s name to reveal payroll item options, then click the Add (+) icon to insert a new payroll item. Complete the following fields:  Item Type – Select the item type (e.g., Fixed Bonus, Transport Allowance).  Description – Enter a clear description that will appear on the payslip. Payroll Profile – Select and confirm the applicable payroll dates. Amount – Enter the amount.  Click the Tick icon to confirm. To remove the entry before saving, click the Cross icon.  5. The item will be added successfully. To delete the saved item, click the trash bin icon. Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251204)

Companies are required to issue payslips to employees as official records of salary payments. Once the payroll run is completed and payslips are released, employees can preview and download them through the Employee Self-Service (ESS) portal. Steps to Send or Release Payslips: If sending payslips immediately after processing payroll, stay on the Payroll Process Details page and continue from Step 4. If releasing at a later time, follow from Step 1. 1. Go to Payroll > Payroll Process. 2. Click the Payroll Month, select the required month and year, and open Month History. 3. Click the pencil icon next to the payroll you want to release to open the Payroll Process Details page. 4. Click Payslip, choose one or more notification methods for the release, then click Send. 5. Click Yes to confirm releasing the payslip. Note: Payslips sent cannot be reversed. 6. The Payslip has now been released and will appear in the ESS for employees to preview and download. Written by: Giam Wai Kit (20251017) Modified by: Teah Rui Harn (20251208) Reviewed by: Tek Ee Lin (20251209)

After completing a payroll run, you may download various payroll documents such as Payslips, Summary Reports, and Electronic Payment Text Files for bank submission. Steps to Download Payslip(s), Summary Report(s) and/or Electronic Payment Text File(s): 1.Ensure that you are in the Payroll Process details page. 2. Click Document.  3. Select the required Report and/or Electronic Payment text file(s), then click Download. 4. The downloaded documents will be saved to your device’s local folder. Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251204)

The Month Overview feature enables employers to track payroll activity, monitor the completeness of payroll processes, and manage payment-related tasks efficiently. Through this feature, employers can download payroll files and submit CPF contributions directly.  The Month Overview consists of three key sections: Month History – View all payroll processes completed for the selected month. Payroll Overview – Review individual employee payroll progress and identify incomplete records. Electronic Files – Download CPF and bank payment files and proceed with CPF online submission. Steps to Navigate Payroll Month Overview: 1. Go to Payroll > Payroll Process. 2. Click on the Payroll Month field and select the month and year you want to view or process. A. Month History To view completed payroll processes for the selected month. 1. Select Month History. 2. A list of all payroll processes completed for the selected month will be displayed. 3. To view or edit a record, click the pencil icon. 4. To delete a record, click the trash bin icon. B. Payroll Overview To track payroll progress by employee. 1. Select Payroll Overview. 2. Review the payroll progress for each employee: Dark Green – Completed Light Green – Incomplete 3. To complete an incomplete payroll, click the Add (+) icon beside the employee. 4. A Create New Payroll Process panel will appear. Verify the employee details and date period, enter a Description, and click Run Payroll. 5. A new payroll process will be created for that employee. C. Electronic Files To download payment files or perform CPF submission. 1. Select Electronic Files. 2. Tick the processed payroll(s) you want to use. 3. Click Download to download the text file for CPF or Bank Payment. For Bank Payment, a Bank Payment File Option panel will appear. Select the Value Date (the date of when the transaction becomes effective) and click Download.    4. The electronic files will be saved to your device’s local folder. 5. To submit CPF files, tick the processed payrolls you want to submit. 6. Click Submit. 7. In the CPF Submission Selection panel, confirm your CPF Submission No., select the Payment Mode, and choose the Deduction Date. Then, click Submit. 8. A login window will appear — sign in using your Corppass (Singpass) account. Note: To view past CPF file records, click View Past Record. Written by: Teah Rui Harn (20251202) Reviewed by: Tek Ee Lin (20251204)