A Payroll Profile defines how often payroll is processed — such as monthly, semi-monthly, or weekly — and determines how employees’ salaries are calculated for each period. By default, the system includes two profiles: Month End – for processing payroll once a month. Semi-Monthly – for processing payroll twice a month, where the employee’s basic salary or rate is divided equally between two pay periods. If your organisation processes payroll on a different cycle (for example, weekly), create a new Payroll Profile. Steps to Create a Payroll Profile: Go to Payroll > Settings from the main menu. Click New to create a new Payroll Profile. 3. Enter the Description and configure the payroll dates. The first day of the month is selected automatically. Select the last day of the first cut-off period based on your payroll frequency. 4. Click Save to apply the changes. 5. The new Payroll Profile will be created and available for use during payroll processing. Tip: After creating a new Payroll Profile, assign it to the relevant employees in their profiles to ensure payroll is processed according to the correct schedule. Written by: Giam Wai Kit (20251017) Modified by: Teah Rui Harn (20251201) Reviewed by: Tek Ee Lin (20251202)

A Payroll Item represents an individual component of an employee’s total compensation and is used to calculate the final paycheck. By configuring each payroll item’s type—along with its amount or formula—the system can automatically compute the total value in the employee’s payslip when processing payroll.  Payroll items are grouped into two categories: Additions – Items that increase an employee’s pay, such as commission, internet allowance and percentage bonus. Deductions – Items that reduce an employee’s compensation, such as lateness penalties and unpaid leave.  Steps to Create a New Payroll Item: Go to Payroll > Settings. 2. Under Setting, select Payroll Items. Choose the category you want to add (Additions or Deductions) and click New at the top right corner. 3. An Add New Item (Addition or Deduction) panel will appear. Complete the following fields: Description – Enter a short description of the payroll item.  Tax Code (IR8A) – Select the appropriate tax code. This corresponds to reporting requirements under IR8A, submitted annually to IRAS to report employees’ income details. Process Type –Choose when the item should be processed. Month End – Included only in the final payroll run of the month. Continuous – Included in every payroll process. Item Type (For Accounting Posting) – Select the relevant accounting category (e.g., Allowance, Commission, Overtime).  (Optional) Wage Type –   Ordinary Wage (OW) – Regular, recurring wages forming part of the employee’s monthly salary. Additional Wage (AW) – Non-recurring or supplemental payments. Amount Type –Determines how the item amount is calculated.  Fixed – Same amount for every payroll. After selecting, enter the Amount.  Variable – Amount is entered manually during payroll processing. Formula – System calculates the amount using a formula. After selecting, choose the Formula and enter the Input Value. CPF Payable – Tick if the item is subject to CPF. SDL Payable – Tick if the item is subject to SDL. Fixed amount type: Variable amount type: Formula amount type: 4. Click Save to create the item. 5. Once saved, the payroll item will appear in the list and can be used during payroll processing.  Steps to Edit a Payroll Item: Click on the pencil icon. 2. An Update Item panel will appear. Edit the item details, then click Save. Steps to Delete a Payroll Item: Select the trash bin icon. Click Yes to confirm deletion. Written by: Teah Rui Harn (20251203) Reviewed by: Tek Ee Lin (20251204)

Overtime items are used to manage and calculate payments for additional hours worked by employees beyond their standard working schedule. HRMS allows employers to automate overtime calculations using formulas. Formulas in accordance with the Ministry of Manpower (MOM) Singapore requirements are available for use or create customised formulas based on company policy.  Steps to Create a New Overtime Item: Go to Payroll > Settings. Under Settings, select Overtime and click New at the top right corner. A New Overtime panel will appear. Complete the following fields: Description – Enter a short description.  Wage Type – Ordinary Wage (OW) – Regular, recurring wages forming part of the employee’s monthly salary. Additional Wage (AW) – Non-recurring or supplemental payments. Tax Code (IR8A) – Select the appropriate tax code (e.g. B – Bonus, D11 – Transport). This corresponds to reporting requirements under IR8A, submitted annually to IRAS to report employees’ income details.   Statutory – Tick the box if the item is CPF Payable and/or SDL Payable.  Assign To Employee(s) – Select employees who are eligible for this overtime item. (Optional, cannot be edited once assigned.) 4. Choose one of the Overtime Calculation Settings: Follow MOM Overtime Settings – Uses MOM-required calculations; the formula cannot be edited. Use Custom Formula – Select a formula from the dropdown list for each field based on your company policy. 5. Click Save. 6. Once saved, the overtime item will appear in the list and can be used during payroll processing. Steps to Edit an Overtime Item: Click the pencil icon next to the overtime item. 2. An Update Overtime panel will appear. Edit the required details and click Save. Steps to Delete an Overtime Item: Click the trash bin icon next to the overtime item. Click Yes to confirm the deletion. Written by: Teah Rui Harn (20251203) Reviewed by: Tek Ee Lin (20251208)

The HRMS Formula feature allows employers to view, create, and manage formulas used to calculate payroll items such as Additions, Deductions, and Overtime. These formulas help automate payroll processing by ensuring consistent and accurate calculations for all applicable payroll items.  There are two types of formulas available: Payroll Items Formula – Used to calculate additions and deductions. These formulas are fully editable. Overtime Formula – Used to calculate overtime payments. The default formulas follow Singapore’s Ministry of Manpower (MOM) requirements and can be previewed but not edited. However, employers may create new custom formulas if needed. Steps to Create a New Formula: Go to Payroll > Setting. Under Setting, select Formula, then click New at the top right corner. 3. Fill in required details: Description – Name of the formula.  Type –Select the purpose of the formula: Overtime – For calculating overtime payments. Addition – For addition items such as allowances or bonuses. Deduction – For deduction items such as lateness or unpaid leave. Formula – Enter the formula expression. You may drag and insert the available code snippets into the formula box for customisation. 4. Click Save. Steps to Preview an Overtime Formula: Click the eye icon next to the overtime formula you want to preview. Click Cancel to exit. Steps to Edit a Formula: Click the pencil icon next to the formula. 2. Make the necessary edits, then click Save. Steps to Delete a Formula: Click the trash bin icon next to the formula. 2. Click Yes to confirm deletion. Written by: Teah Rui Harn (20251203) Reviewed by: Tek Ee Lin (20251205)